Membership & Instructor FAQs
I have lost my card, how do I get a new one?
You can post or email a replacement card form. A new card will be sent out at charge of £5. Download the replacement card form.
What’s my membership number?
You can find out your membership number through your online membership account or email firstname.lastname@example.org
What is the quickest way to join or renew?
Online is the quickest option if you do not want to join or renew online please download a membership form which can be posted with the appropriate payment. Download the application form.
Can I check how many points I have?
Can I be a member of more than one club and how do I change my club?
You can have up to three clubs on your record and you can change or update them by calling or emailing email@example.com or call 0300 111 30 45
Can I change my address?
How long will I have to wait until I receive my WDSA (UK) card?
Once membership has been processed your membership card will be posted to you within a couple of days.
Do I need to send a photo with my membership application?
No, it is not a requirement to have a photo on your card.
How far in advance can I renew?
Renewals are sent out six weeks in advance of the expiry date of your membership. You can renew in this time without loss of months.
I’m a student about to go to university but the system only offers me a junior membership – is this OK?
This is because of your date of birth and renewal date. It is OK to take this type of membership
I’ve taken out the wrong type of membership, what should I do?
Please email firstname.lastname@example.org or phone to change your membership category, giving your full name and date of birth.
I’m at school and haven’t received a membership card?
If you have your school listed as your primary club on your membership your membership card will have been sent directly to the school. Please check with your Instructor.
How do I know when my membership expires?
We send out renewal notices to our members, but you can also check by looking at the membership number on your membership card. The first four digits indicate the year (yyyy) followed by the month (mm). Your membership is valid until the end of the month. Remember that if you are being entered for an event through the online entry system your membership has to be valid at the time of the event and not at the time of making the entry.
I used to be a member through my school but don’t have my membership. I want to re-join, what should I do?
Firstly and importantly, please do not set up a new account. Send an email to email@example.com
I lost my start book is that important?
You can post or email a replacement start book form. A new book will be sent out at charge of £15. You must ensure you record on a regular basis you competitions otherwise we cannot replace it. Download the replacement start book form.
I am a dance teacher; do I do an individual or a corporate membership?
If you want to only find out the information for personal use and not compete we would recommend the recreational membership, if you want to get more support and information for your company we would recommend the corporate as this would give you more support and information for your company as a whole.
If competitive members only wanted to come to one event instead of two per year included in membership would the yearly price be the same?
Yes because we have to have the same service provided for all.
So if then we do come to competitions after you’ve paid for our entry because it’s included in our membership we still have to bring pushers to help us. Would they have to be a competitive member also to be able to come?
No, they wouldn’t we are now calling “pushers” Musical Guides and we will be developing a register of these individuals so we know who they are and so we can charge them with the £10 entry fee to competitions and no more than that unless they decide to take a membership out in their own right but that would be there choice. Musical Guides please email firstname.lastname@example.org and we will email you a register form to add you to the Musical guide register.
Those of us that need to bring carers with us do they need to pay?
Carers only need to pay £10 administration cost to come to the competition anyone who has Competitive Membership can get a 5 % discount on this cost. – If this is paid for 1 month before the competition deadline, Anyone that comes along on the day pays full price,
Would it be possible to upgrade from Recreational Membership to Competitive Membership throughout the year because they found they were enjoying it so much they wanted to compete?
Yes, this will be done Pro-rata including what they’ve already paid as a Recreational Member.
For Example if someone pays £30 Recreational and 6 months later they want to upgrade so there is £15 left and 6 months of Competitive Membership is £24 they have to pay £9 to cover the difference.
What are the dates that the WDSA (UK) membership runs from and to?
A. The WDSA (UK) Membership will run from 1st September – 31st August each year. And yes joining part way through the year will be pro-rata worked out by the WDSA (UK) as explained in the question above.
If dancers do not take any membership , are they free to compete under the IWDF outside the UK at Open Championships AND at the UK Open Championship?
The answer to this question in the first instance is you are entering a competition/championship which under the IPC definition of Sport means you will be competing so it would be classed as a Sport not Recreational Dancing so would still come under the management of your governing body which in this country is the WDSA (UK) so the answer would be No, If you would like to compete in any competitions National or International and still be recognised and still go up the ranking, you would need to ensure that ANY Competition you are involved in is sanctioned and supported by that Governing Body and that all the correct paperwork is filed through that body. Otherwise it would be classed as a Wild Card event then no points would be added to your start books and it would take longer for you to go up in rankings and you could, in addition, be fined.
Questions and Answers relating to Instructors
Is it possible to circulate the main contact/team leader email for the groups so we can all keep in the loop without emailing lots of individuals?
We will have a number of other ways you can contact the membership, this can be through the WDSA (UK) Facebook and Twitter pages the secure members area is a great way to communicate and keep in touch with everyone, You will also have the WheelsMatters Magazine and plus you will also have the secure Q&A area for members if you need to ask a technical question our trained staff will be on hand to help you through the site, email or telephone. I must also make it clear that we are not allowed to circulate peoples email without their permission under Data Protection.
If you are an Instructor what will your start Ranking be if you decide to compete in Competitions?
Due to the amount of training Instructors have at level 1, and will be given as they continue to train in the future, it gives Instructors an advantage on others therefore all Instructors will start at Amateur Level and cannot dance down to Debutante, Anyone competing with an Instructor will dance up to Amateur.
Do Instructors have to pay the £96 a year?
Yes so we as an Association ensure all our Instructors are up to date and have all the correct details we will require all of them to sign an agreement and the first year is free as a goodwill gesture. After that we will require them to pay £96 to continue with all the benefits and support they will be getting (this can be paid monthly or in one lump sum). Instructors who do not subscribe or do not sign an agreement will be removed from the Instructor Register and required to hand back there instructor Booklet and other materials and certificate and will be unable to conduct the WDSA (UK) training, if found to be using our training the WDSA (UK) will use the tools at our disposal to take legal proceedings. Those who do subscribe and then cancel in the free year will be required to give back all the above and will also be charged the full £96 plus administrations costs.
Will you be inspecting Groups who have a WDSA (UK) Instructor or WDSA Members?
Yes we are duty bound to ensure the safety of our members and will require all groups to follow our procedures and ensure they have the correct paperwork, What this will mean is the WDSA (UK) asking all existing and new groups to show they have a Health and Safety Policy, Risk Assessment completed if they do Demonstrations and they have a Child and Vulnerable Adults Policy for example and the WDSA (UK) will ask that original documents be sent to us for us to photocopy and hold at Head Office, and original documents will then be returned if your club is inspected? We will also support instructors by giving them access to templates in the secure section on the website to assist them to develop necessary documents.
What do you get for being a Branch member and how much does it cost?
The Branch member cost is £300 a year or £25 a month and covers the WDSA (UK) providing you with accounting information and support, ensuring you have all the right policies and practices in place and supporting you with development of marketing, this will enable you to deliver your weekly groups without any of the background administration issue, you will still have to find your own funding and cover your costs but we can assist if needed to help you look at funding.
If your question has not been answered here go onto the secure area and ask us direct or please have a look at our frequently asked question section on the website